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Posts Tagged ‘Email Signature’

Create your own personal email signature

To help you generate your own personalised email signature for Outlook, or any other email client, we have put together a simple email form. The form will take the details that you provide and then generate four different email signature styles for you to try in your Outlook signature.

The signatures include the legally required information in the UK to comply with the Companies Act and ensure that your email signature is legally compliant. You can review the current UK legal requirements for email signatures in the attached post.

Simply provide the details requested below and we will email you a set of personalised email signatures for you to use. Complete the form below and we will email you a completed email signature.

Once you receive the emailed signatures just follow the instructions outlines in the article  adding an email signature in outlook and you will be able to start using them straight away.

email signature generator

Your Name (required)

Your Email (required)

Your Phone Number

Your Job Title

Your Name Company Name

Company website address

Company Registration Number

Full Registered Office Address


To be kept updated with tips from ComputerSpot and to get your personalised email signatures sent direct to your inbox just click on the button.

You will receive your personalised email signature very soon, they will be sent to the email address that you give in the form above. If the email doesn’t appear in a few minutes check that the email hasn’t been caught in your Spam, or Junk Mail, Filter.

Don’t see the email signature that you are looking for?

If you would like a different format of email signature, or want other information added let us know though the comments form below and we will look to add it as another format for everyone.

If you like the email signature generator I suggest that you also download our complete Business email check list

Download our Business Email Checklist

Using the Website Analytics for ComputerSpot we noticed that the top 2 items people were looking at related to email and compliance, so we decided to create a summary Business Email Checklist to bring all of the important items together in one place.

Using the Posts that we have on email and email signatures we have put together a simple Business Email Checklist, which highlights the areas which have attracted the most attention and traffic.

What is in the Business Email Checklist?

The Business Email Checklist contains advice and guidance around:-

  • UK Legal Requirements for email signatures
  • Email Archive
  • Email Branding
  • Disclaimers
  • Protecting your business from Spam and Viruses

The Business Email Checklist is a 1 page advice and guidance document, aimed at providing the important information, without being too complex . We will be creating a more in-depth Email Survival Toolkit over the comming months, which will be available from the ComputerSpot website. If you sign-up for the Business Email Checklist then you will be notified when the Email Survival Toolkit is available.

How can I get the Business Email Checklist?

To get hold of our simple, one page, Business Email Checklist just complete the sign-up form below and you will have direct download access to the PDF checklist.
Business Email Checklist

We hope that you enjoy the Business Email Checklist

Outlook emailEmail Signature in Outlook

You can create an email signature for your email footer that include text, images, a logo. For more information on how to create an email signature, see Create an email signature with Outlook. Once you have the email signature created you then need to make sure that Outlook uses the appropriate signature.

Signatures can be added to the email footer automatically or you can manually select the specific signature that is appropriate for the person you are sending the email to.

Automatic or Manual email signature?

Your email signature can automatically be added to outgoing messages, or you can manually add the signature to only the messages that you choose.

Automatically insert an email signature in all new messages or in all messages that you reply to or forward

  1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. In the Compose in this message format list, click the message format that you want to use the signature with.
  3. Under Signatures, select an e-mail account, and then choose the signatures that you want to use for new messages and for replies and forwards. You can use a different signature for each.

Manually insert an email signature in your message

Using Microsoft Word as your email editor

  1. In the open message, click where you want to insert the signature in the message body.
  2. On the Insert menu, point to AutoText, point to Signature, and then click the signature that you want to use.

Notes

  • When you use Word as your email editor, the signature that you can manually insert is AutoText that comes from the name and information that you typed when you installed Microsoft Office. To view the information in Word, on the Tools menu, click Options, and then click User Information.
  • When you use Word as your email editor and you have Outlook automatically apply your email signature to messages that you send, forward, or reply to, the signature comes from the e-mail signature that you created in one of the following places:
    • In Word, on the Tools menu, click Options, click General, and then click E-mail Options.
    • In Outlook, on the Tools menu, click Options, click Mail Format, and then click Signatures.

Using Microsoft Outlook as your email editor

  1. In the open message, click where you want to insert the signature in the message body.
  2. On the Insert menu, point to Signature, and then click the signature that you want.

If the signature that you want is not listed, click More, and in the Signature box, select the signature that you want to use.

What is an email signature?

An email signature comprises text and/or images that is added to the end of an outgoing email messages. You can use an email signature to automatically add “boilerplate” text, like: The items required for legal compliance, Marketing Messages and Disclaimers. Sometimes you will find that email signatures are also called email footers, they are the same thing and the terms can be used interchangeably.

Create an email signature including your logo

You must use Microsoft Office Word as your email editor when your email signature includes pictures or logos.

  1. In the main Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. Under Message format, in the Compose in this message format list, click the message format that you want to use the signature with.
  3. Under Signature, click Signatures, and then click New.
  4. In the Enter a name for your new signature box, type a name.
  5. Under Choose how to create your signature, select the option you want.
  6. Click Next.
  7. Click Advanced Edit.

When the dialog box appears cautioning you that an editor not part of Microsoft Office Outlook will open, click Yes.

  1. Design your email signature. Make sure that you include the relevant legal requirements if you are a business.
  2. When you are ready to insert a picture or logo, on the Insert menu, point to Picture, and then click From File.
  3. Close the advanced editor, making sure that you click Yes to save your changes.
  4. When you finish editing the new signature, click OK.

Note: If you are creating your signature in Word, make sure that you press SHIFT+ENTER at the end of each line of text. If you press only ENTER, Outlook inserts your signature so that the recipient sees your signature in double-spaced format.

What next with your email signature?

After you create your email signature, you need to configure Outlook to insert your signature in your email.