What Website Information is required for UK companies?
If your business is a private or public limited company or a Limited Liability Partnership, the Companies Act 1985 requires that the following website information is displayed in legible characters:
- Your company registration number
- Your place of registration (e.g. Scotland or England & Wales)
- Your registered office address
Failure to comply with these requirements puts your company at risk of a fine. These duties were clarified on 1 January 2007, as a result of an amendment that was made to the Companies Act to comply with a European Directive.
If you sell from your website and charge VAT you also need to display your VAT Registration number on your website. Typically the VAT Number is displayed along with the contact information and on any invoice.
Where do I need to include the Website Information?
The legislation does not state where on your website the information needs to be displayed, just that it must be ‘…. displayed in legible characters.’
Some sites include the required Website Information in the footer of every page, others will display it in the About or Contact Us sections of the site. The choice of location is up to you, its just needs to be easy for visitors to find the required Website Information.
What should I do if the Website Information is missing?
If the website is a personal Blog and isn’t run by a company there is no requirement for the owner to provide any contact Website Information on the site.
If however you are buying direct from a website you want to be sure that you know who you are dealing with and that they are happy to provide contact details. For UK companies you can always go to the Companies House website and check the Company Registration Number, provided as part of the Website Information, matches the company name and registered office address.
You should now know what the UK legal requirements are for Website Information and how to check it.
Create your own personal email signature
To help you generate your own personalised email signature for Outlook, or any other email client, we have put together a simple email form. The form will take the details that you provide and then generate four different email signature styles for you to try in your Outlook signature.
The signatures include the legally required information in the UK to comply with the Companies Act and ensure that your email signature is legally compliant. You can review the current UK legal requirements for email signatures in the attached post.
Simply provide the details requested below and we will email you a set of personalised email signatures for you to use. Complete the form below and we will email you a completed email signature.
Once you receive the emailed signatures just follow the instructions outlines in the article adding an email signature in outlook and you will be able to start using them straight away.
email signature generator
You will receive your personalised email signature very soon, they will be sent to the email address that you give in the form above. If the email doesn’t appear in a few minutes check that the email hasn’t been caught in your Spam, or Junk Mail, Filter.
Don’t see the email signature that you are looking for?
If you would like a different format of email signature, or want other information added let us know though the comments form below and we will look to add it as another format for everyone.
If you like the email signature generator I suggest that you also download our complete Business email check list
As your business grows you can no longer afford to let individuals control their own email signatures. You need to make sure that all email is correctly branded, with the latest marketing messages, and are also legally compliant. As a UK Limited Company there are certain legal requirements on you regarding information that must be included in all business email.
Features of Exclaimer Mail Utilities
Exclaimer Mail Utilities can ensure that your brand is properly reflected and that all of your email, even if its sent from a Blackberry, iPhone, Android phone or Tablet, is correctly branded and compliant.
- Programatic control of the insertion of disclaimers in Outgoing, Incoming and Internal email
- Branding of outgoing email for that professional image that the marketing department are looking for
- Protection against incoming Spam, with the Anti-Spam module
- Block or redirect email based on rules about specific users or domains
- Create disclaimers for Plain Text, HTML and RTF format messages
- Integration with Active Directory enables you to trigger rules based on AD fields and include information from AD fields in your signatures to personalise signatures. i.e. Phone Number, Job Title etc.
- Compatible with mobile devices like Blackberrys, SmartPhones, iPhones, Android devices etc.
Why do I need Exclaimer Mail Utilities?
Exclaimer Mail Utilities are designed for Microsoft Exchange mail systems, including Exchange 2003, 2007 and 2010. The goal is to simplify the process of managing, disclaiming, branding and formatting of your company email, through automation.
Branding with Exclaimer Mail Utilities
Design your email signatures so that they fall in line with your company brand guidelines. Create dynamic signatures that adapt to automatically personalise and include Active Directory Fields along with the latest messages from the marketing department.
Compliance with Exclaimer Mail Utilities
Ensure that all of your external email is correctly disclaimed for legal, compliance and email regulation purposes. In addition to adding the disclaimers some of the compliance regulations require that you journal your email.
Protect your email with Exclaimer Mail Utilities
Use Exclaimer Mail Utilities to help protect your computer systems against Spam and email hosted viruses.
Manage mail flow with Exclaimer Mail Utilities
Control and manage the email flow process to ensure that when emails are sent to your support department they are correctly routed. That the customer receives an automatic response saying that the email has been received and that someone will be in contact within 15 minutes, if its within business hours or providing a phone number if its out of hours.
You now know how Exclaimer Mail Utilities can help your business better manage your email branding and compliance.
Next steps with Exclaimer Mail Utilities
If you want to find out more about Exclaimer Mail Utilities, or download and evaluation copy, then go to the Exclaimer website at www.exclaimer.com.
If you need assistance installing, configuring or managing Exclaimer Mail Utilities then contact me via the SystemAssure website.
Secure Vantage Launch Audit Manager 2010
Secure Vantage have launched the latest update to their, highly successful, Security Compliance Audit Reporting Management Pack for Microsoft System Center Operations Manager (OpsMgr).
Secure Vantage Audit Manager 2010 leverages the underlying Microsoft Audit Collection Services (ACS), which is part of OpsMgr. It also provides facilities to manage the ACS infrastructure. Secure Vantage fully integrates with System Center Operations Manager 2007 R2 and the OpsMgr security model. Secure Vantage Audit Manager then extends the ACS components to provide facilities for:-
- Audit Collection Archiver
- Audit Collection Manager
- Compliance Reports (See the list below for supported Regulations)
- Real Time Security Alerts
- Security Console
- Security Forensic Analysis of ACS information
- Syslog Gateway to get information into ACS
If you use OpsMgr within your business and need to to report on Security Events then take a look at Secure Vantage Audit Manager 2010 and see how it can help your business with Security Audit and Complaince.
Secure Vantage Background
Secure Vantage Technology’s Audit Manager 2010 can help your company to reduce the time and resources you spend in the IT security auditing process, thus helping you meet your deadlines and save money in the process. Based upon industry best practices and expert guidance, our certified auditor-led Audit Assist program is designed to eliminate the risks associated with preparing for external audits by ensuring the proper technical controls and corporate policies are in place.
Next Steps with Secure Vantage
To learn more about how Secure Vantage can help your enterprise with its it security auditing process, please contact the UK Secure Vantage Partner AK Computer Services.
Why create an email archive?
There are a variety of different reasons why your business should have an email archive. These include:-
- Legal Compliance
- Performance improvement
- Protection of Your Intellectual Property
- Business Continuity
In general all of the above come down to getting a copy of your email into a secure location as quickly as possible after it is received, or sent.
Options for creating your email archive
There are different ways that your email archive can be created. These either involve you:
- Installing email archive software on a server in your office
- Using a hosted email archive provider
Local Email Archive
A local email archive will generally involve having an additional server, somewhere in the infrastructure. This server host the archive to ensure that data cannot be ‘lost’ by people deleting emails.
Your local archive should be on a separate server to your email server, ideally it should also be in a separate physical location. So for Small Business this isn’t a realistic option, the capital expense of a second server just to hold your archive would not normally be acceptable.
Hosted Email Archive
I would recommend that you use a hosted email archive. A hosted archive is a very cost effective solution as, most of the email archive providers, don’t require any upfront investment. You will get a highly performant email archive, you don’t need to worry about having to backup the email archive, you also don’t have to worry about scalability.
There are lots of options for Hosted email archive companies, but don’t forget that you are entrusting them with your information so don’t just choose the cheapest. The 2 options I would recommend are:-
If you want information about either of these please contact me via the SystemAssure website. Both Webroot and Microsoft offer free trials of their archive solutions and we can help you set these up and evaluate the best email archive product for your business.