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You have just started a new Consulting Business, you are brilliant at what you do, the only thing missing is the Client Meeting to close the business.

You need to market your business and get your expertise in-front of the key decision makes at your target business. The question is how can you get that initial Client Meeting.

ConsultingIncome: Get A Client Meeting Now!

How to get a Client Meeting Today

We all hate cold calling, but the only way to get the consulting contract and show off your considerable skills is to get in front of a client. You know that whenever you get in-front of the right person you win the business.

So how do you get past the receptionist and talk to the right person?

You probably already have the means to get that Client Meeting, you just don’t realise it yet.

Consulting Income provides a set of Free Videos that shows you how to get in front of the right people without the need to go through the pain of cold calling.

Get a Client Meeting with a local CEO

Is there a business locally that you know would benefit from your expertise?

You know the business so how do you get that Client Meeting with the CEO of the business that is going to land you the Consulting Contract that you want with your target business?

The answer to your Client Meeting dilemma is lies within the Free set of instructions available on Consulting Income.

How do I get the Client Meeting?

In the videos Raglan Tribe, a highly successful UK consultant, will explain how he used the techniques to obtain client meetings which ultimately earned him Millions of Pounds of consulting contracts.

If you want to take your consulting business to the next level I highly recommend these Free videos and the techniques to get a new Client Meeting today.

 

Hi Tech Halloween costume, using iPads to give you a hole in your stomach. Read the rest of this entry »

Do you need to Convert PDF to Word?

Most of us have Adobe PDF documents that we occasionally need to update or edit. If you don’t have the origional documents there are ways round it just Convert PDF to Word.

Options to Convert PDF to Word

  • Install an application on your PC
  • Use an on-line service to Convert PDF to Word

Convert PDF to Word – Free Service

If you don’t need to Convert PDF to Word on a regular basis then take a look at www.pdftoword.com this simple, Free, service allows you to upload a PDF file and receive it back, by email, in Word 2007 format. The exact amount of time will depend on the server loads at the service, every time I have used it the email arrives back in just a couple of minutes.
Convert PDF to Word

Convert PDF to Word – Installed Application

If you need to Convert PDF to Word on a regular basis then you may be better off using an installed application. This also give you more control over the conversion process and the layout options. In that case take a look at NitroPDF This is from the same people who provide the Free Online Service. Nitro PDF provides a 14 day Trial, which lets you convert unlimited PDF files, without restrictions.

Quick Summary

If you need to Convert PDF to Word as a trial or on an occasional basis then just use the Free Online Service. Its highly accurate, very quick and provides a great service.
If you need to regularly convert PDF documents, want a high level of control over the layout, or just don’t like the idea of uploading files to an external service for conversion then download NitroPDF and Convert PDF to Word.

Tad from VM Limited Virtualisation

Even if you have no interest in Virtualisation or Cloud Technology take a look at the video. It shows that Microsoft have a sense of humour when trying to get across their message around the cloud.

If you know nothing about Cloud Computing this is a great, tongue in cheek, introduction to the topic. Find out all about Tad and VM Limited.

Its a great video and congratulations must go to the Microsoft Marketing department. You can find out more about the Microsoft Cloud and Virtualisation strategy by going to the Microsoft Website.

Do you get an error when you try to open attachments in Outlook?

I had a situation last week where a customer couldn’t open .tiff attachments direct from Outlook, however if they saved the attachment first they could open it. The customer was using SBS 2003 and the attachments were inbound faxes, so we needed to fix it for them. Double clicking on the, saved, .tif file allowed them to open attachments so I knew that the File Associations were set correctly, as the .tif file opened correctly in Windows Photo Gallery.

File Associations
File Associations

You can check the File Associations in Control Panel > Default Programs > Set Associations

Why can’t I open attachments in Outlook?

When you try to open attachments in Outlook, in the background, Outlook makes a temporary copy of the file in a Secure Temp Folder, a sub-folder of the Temporary Internet Files Folder. In most cases the problem is that Outlook can’t create the temporary file. Occasionally this will be because you don’t have permissions to the temporary folder, but more often than not its because there are too many files in the folder. In this case all we need to be to enable you to open attachments from Outlook again is to delete the old files from the sub-folder.

Fix to allow you to Open Attachments in Outlook

The sub-folder name Outlook creates  in the Temporary Internet Files folder is random.

In Outlook 2007 and Outlook 2010, this folder is called Content.Outlook and then has a sub-folder which is named with with random numbers and letters. By default, you can’t simply browse to the folder to clean it out, finding the Temporary Outlook Folder can still be accomplished in  couple of simple steps though.

Find the Outlook Temporary folder

The folder location, for the Outlook Temporary Files, is stored in the registry in the following key;

Outlook 97 HKEY_CURRENT_USER\Software\Microsoft\Office\8.0\Outlook\Security
Outlook 98 HKEY_CURRENT_USER\Software\Microsoft\Office\8.5\Outlook\Security
Outlook 2000 HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Outlook\Security
Outlook 2002/XP HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\Security
Outlook 2003 HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Security
Outlook 2007 HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\Security
Outlook 2010 HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Security

Outlook Secure Temp Registry Key

Get to the folder

Outlook SecureTemp Key

  1. Double click on the OutlookSecureTempFolder registry key to open it
  2. Select the Value Data and Copy the path from the key.
  3. Open Windows Explorer
  4. Paste the address in the Address Bar and press Enter
  5. This will now open the SecureTemp Directory and display the contents
  6. You can now select the files and delete them

The SecureTemp directory should normally be cleared when you exit Outlook, so if you don’t regularly shut Outlook Down then you may come across this problem.

Check that you can now open attachments from Outlook

What Website Information is required for UK companies?

Website Information - Legal ComplianceIf your business is a private or public limited company or a Limited Liability Partnership, the Companies Act 1985 requires that the following website information is displayed in legible characters:

  • Your company registration number
  • Your place of registration (e.g. Scotland or England & Wales)
  • Your registered office address

Failure to comply with these requirements puts your company at risk of a fine. These duties were clarified on 1 January 2007, as a result of an amendment that was made to the Companies Act to comply with a European Directive.

VAT Registration

If you sell from your website and charge VAT you also need to display your VAT Registration number on your website. Typically the VAT Number is displayed along with the contact information and on any invoice.

Where do I need to include the Website Information?

The legislation does not state where on your website the information needs to be displayed, just that it must be ‘…. displayed in legible characters.’

Some sites include the required Website Information in the footer of every page, others will display it in the About or Contact Us sections of the site. The choice of location is up to you, its just needs to be easy for visitors to find the required Website Information.

What should I do if the Website Information is missing?

If the website is a personal Blog and isn’t run by a company there is no requirement for the owner to provide any contact Website Information on the site.

If however you are buying direct from a website you want to be sure that you know who you are dealing with and that they are happy to provide contact details. For UK companies you can always go to the Companies House website and check the Company Registration Number, provided as part of the Website Information, matches the company name and registered office address.

You should now know what the UK legal requirements are for Website Information and how to check it.

Create your own personal email signature

To help you generate your own personalised email signature for Outlook, or any other email client, we have put together a simple email form. The form will take the details that you provide and then generate four different email signature styles for you to try in your Outlook signature.

The signatures include the legally required information in the UK to comply with the Companies Act and ensure that your email signature is legally compliant. You can review the current UK legal requirements for email signatures in the attached post.

Simply provide the details requested below and we will email you a set of personalised email signatures for you to use. Complete the form below and we will email you a completed email signature.

Once you receive the emailed signatures just follow the instructions outlines in the article  adding an email signature in outlook and you will be able to start using them straight away.

email signature generator

Your Name (required)

Your Email (required)

Your Phone Number

Your Job Title

Your Name Company Name

Company website address

Company Registration Number

Full Registered Office Address


To be kept updated with tips from ComputerSpot and to get your personalised email signatures sent direct to your inbox just click on the button.

You will receive your personalised email signature very soon, they will be sent to the email address that you give in the form above. If the email doesn’t appear in a few minutes check that the email hasn’t been caught in your Spam, or Junk Mail, Filter.

Don’t see the email signature that you are looking for?

If you would like a different format of email signature, or want other information added let us know though the comments form below and we will look to add it as another format for everyone.

If you like the email signature generator I suggest that you also download our complete Business email check list

Download our Business Email Checklist

Using the Website Analytics for ComputerSpot we noticed that the top 2 items people were looking at related to email and compliance, so we decided to create a summary Business Email Checklist to bring all of the important items together in one place.

Using the Posts that we have on email and email signatures we have put together a simple Business Email Checklist, which highlights the areas which have attracted the most attention and traffic.

What is in the Business Email Checklist?

The Business Email Checklist contains advice and guidance around:-

  • UK Legal Requirements for email signatures
  • Email Archive
  • Email Branding
  • Disclaimers
  • Protecting your business from Spam and Viruses

The Business Email Checklist is a 1 page advice and guidance document, aimed at providing the important information, without being too complex . We will be creating a more in-depth Email Survival Toolkit over the comming months, which will be available from the ComputerSpot website. If you sign-up for the Business Email Checklist then you will be notified when the Email Survival Toolkit is available.

How can I get the Business Email Checklist?

To get hold of our simple, one page, Business Email Checklist just complete the sign-up form below and you will have direct download access to the PDF checklist.
Business Email Checklist

We hope that you enjoy the Business Email Checklist

What do I need to update for the VAT Rate Change?

Apart from the obvious thing of making sure that your VAT rate is correct in your accounting package, changing from 17.5% to 20% as from 4th January 2010. There are several other items that you will need to check and may need to update. These might include items like:

  • Quote Generation Software
    • Spreadsheets
    • Packages like QuoteWerks
  • Template documents
    • Quote Templates – Make sure the wording matches the calculations
    • Proposal Templates
  • Terms and Conditions, if you have quoted VAT Rates in these.
  • Prices on your website
  • Email Auto-Responders
  • Datasheets and Flyers

Where you need to update the VAT Rate Change

VAT Rate Change and Invoices

Make sure that your accounts package has been updated to have a VAT rate of 20%.

VAT Rate Change and Quotes

Whatever software you use to create quotes needs to have the calculations updated to use 20%, rather than 17.5%. You also need to make sure that this is done for all of the profiles that exist so that all of your sales people are usingh the correct VAT rates.

Check the templates that your use for quotes, even though the actual calculation may be correct you also need to make sure that any wording on the template also states that VAT is 20%

VAT Rate Change and Terms & Conditions

Hopefully your T’s & C’s don’t actually have VAT or Tax rates in them, they should just have wording similar to:-

VAT will be charged at the prevailing rate

But if you are not sure you should check your Terms and Conditions to see if they need updating.

VAT Rate Change and your Website

If your Website has prices on it, even if its not an e-commerce site, then you need to make sure that the prices and graphics have been updated to reflect the VAT rate changes.

If you run an e-commerce site make sure that you have also updated the VAT rates within your e-commerce platform.

VAT Rate Change and Datasheets & Pricelists

If you issue datasheets with prices on or you issue price lists to your Partners then you need to make sure that these have been updated and re-issued to your Partners.

The final thing that you need to check is that any invoices that you receive, at least for the next couple of weeks, have the correct VAT Rate Change on them.

What is Outlook Anywhere?

Outlook Anywhere, also known as Outlook over http, allows you to connect to your Exchange Server when you are out of the office, without the need for a VPN. It is especially useful with using a laptop on the road, or if you regularly work from home.

Outlook Anywhere allows you to bring the Office to you, when you can’t get into the office. Keeping your business running in a safe, secure and timely manner.

How to Configure Outlook 2010 for Outlook Anywhere

To configure Microsoft Outlook to use the Outlook Anywhere facility just follow the instructions below.

Outlook Anywhere File Menu

Outlook File Menu

When you are logged into Outlook 2010 go to the File Menu and select the Info option, see left.

From here select the Account Settings Option

Account Settings

Account Settings

When you click on Account Settings the Drop Down menu below will be displayed.

Select the top option for Account Settings

Email Account Settings

Account Settings

Double click on the

Microsoft Exchange item the Change Account details, below, will be displayed.

Outlook Anywhere Server Settings

Server Settings

Make sure that

Use Cached Exchange Mode

has been selected, otherwise Outlook will be very slow when online and you will not be able to review emails when you are off-line.

Click on the More Settings… Button to get to the next Screen.

Microsoft Exchange General Settings for Outlook

General Settings

When the dialogue box appears it will default to the General tab, see left.

You shouldn’t need to change anything in here.

Microsoft Exchange Advanced Settings

Advanced Settings

In the Advanced Tab make sure that

Use Cached Exchange Mode

is selected

Microsoft Exchange Security Settings

Security Settings

Ensure that the check box for data encryption has been checked. This will help to ensure that your data is kept secure.

Microsoft Exchange Connection

Connection

Select the Outlook Anywhere box and then click on the Exchange Proxy Settings button.

The dialogue box below will be displayed, detailing the proxy options.

Microsoft Exchange Proxy Settings

Exchange Proxy Settings

Enter the URL of your mail server name. Typically this will be something like

Mail.DomainName.co.uk

Select Only connect to proxy servers that have this principal name in their certificate. And enter:

msstd: Mail.DomainName.co.uk

Then press OK

Using Outlook Anywhere

Once this has been done you should be able to connect to your Exchange Server using Outlook without the need for a VPN. You will be prompted for your windows login credentials when Outlook goes to connect to your Exchange Server. Other than that you should be able to use Outlook Anywhere in exactly the same way that you use Outlook in the office, you will still get all of your email signatures and have full access to your Calendar and Contacts.

Now you know how to Configure Outlook Anywhere.